How the Pros are Organising Paperwork

How the Pros are Organising Paperwork

How the Pros are Organising Paperwork

Are you tired of rummaging through piles of papers to find what you need? Is your paperwork cluttering up your home and causing unnecessary stress? If so, it’s time to get organised and manage your paperwork like a pro.

Get ready to tackle your paperwork pile-up by following these nine simple steps to get organised quickly and efficiently.

Separate documents by type

This step involves organising paperwork into categories based on their type, such as bills, medical records, bank statements, tax information, and so on. This will help you quickly find the document you need when you need it.

pile of paper

Use chronological and alphabetical order

Within each category, organise the documents by date and then alphabetically. For example, within the bills category, sort bills in order of the month and year they were due, and then alphabetically by the name of the company or organisation.

Organise your filing space

It’s important to have a designated filing area for your paperwork. This can be a file cabinet, desk drawer, or shelf. Keep this area clean and clutter-free so you can easily find what you need.

Colour-code your filing system

Use different coloured folders or tabs to differentiate between categories or types of documents. For example, use red for bills, green for medical records, and blue for tax information. This will help you quickly identify the category of a document by its colour.

man putting sticky notes on wall


Label your filing system

Label each folder or tab with a clear and concise name that accurately describes its contents. For example, instead of labelling a folder “Bills,” you could label it “Electricity Bills” or “Phone Bills” to make it more specific.

Dispose of unnecessary documents

Regularly go through your paperwork and dispose of anything you no longer need, such as old receipts, expired warranties, or outdated bills. This will help you keep your filing system up-to-date and clutter-free.

Digitize files

Consider scanning important documents and saving them digitally. This not only saves space but also makes it easier to access and share documents with others. Make sure to save these digital files in a secure location to prevent data loss. We have multiple options for helping individuals with scanning their paperwork. Our specialised equipment can scan all documents and photos from passport size to A3.

phone being used in front of laptop

Consider Using A Specialised Company For Storing Your Archiving

Store your documents in a secure location, such as through a company that specialises in secure document storage. This ensures that your documents are safe and frees up space in your home or storage area.

archiving boxes on shelves

Shred and recycle

Dispose of any paper documents that you no longer need by shredding and recycling them. This will help you reduce clutter and protect your sensitive information from identity theft. Here at Cross Cut Shredding, we can help destroy your old paperwork through our home shred service.


By following these nine steps, you can effectively manage your paperwork like a pro and eliminate the stress and hassle of searching through piles of documents to find what you need.

Back to blog